How AIGIS works

Qualify the contractors your current process can't reach — in minutes, not weeks.

For Clients

Configure once. Review in minutes.

Whether it's a one-time subcontractor, a smaller trade, or a contractor who doesn't fit your existing vendor program — AIGIS qualifies them fast without adding headcount.

  1. 01

    Register your company

    Create a client account and set up your company profile. No setup fee — your account is ready in under two minutes.

    • Company name, address, and contact info
    • Your team members can be added later
    • Free to set up — pay only when you run a qualification event
  2. 02

    Configure your requirements

    Define exactly what you need from contractors. AIGIS ships with five platform-standard requirement types that cover most EHS programs. Add your own on top.

    • Set insurance coverage thresholds (CGL, Workers’ Comp)
    • Enable / disable platform requirements per your program
    • Add custom requirements with evidence types
  3. 03

    Invite or connect with contractors

    Send a unique invite link to contractors you already work with, or let them find you in the contractor directory and request a connection.

    • Invite link is unique to your account — no sharing issues
    • Contractor connection requests appear on your dashboard
    • Accept in one click — relationship activates immediately
  4. 04

    Review AI verdicts in your dashboard

    As contractors submit documents, AI evaluates each one and updates their qualification score in real time. You review verdicts, not raw documents.

    • Per-requirement score (0–100) with AI reasoning
    • Expiry date extraction from insurance certificates
    • Flagged items surface automatically to your action queue
  5. 05

    Make a final decision

    AI scores inform your decision — you make it. Accept, conditionally approve with guidance notes, or flag specific requirements for resubmission.

    • Accept: contractor is fully qualified
    • Conditional: approved with noted conditions + expiry date
    • Flag: contractor notified to resubmit the specific item
  6. 06

    Monitor and maintain

    AIGIS tracks document expiry and surfaces alerts before you fall out of compliance. Your contractor list always reflects current qualification status.

    • Expiry alerts at 60 days and 14 days
    • Grade updates automatically when contractors resubmit
    • Filter contractors by grade, expiry status, or industry
For Contractors

Upload once. Qualify everywhere.

No network registration fees. No waiting weeks for a reviewer. Upload your documents once and you're qualified — for every client that asks.

  1. 01

    Register your company

    Create a contractor account and set up your company profile. If you were invited by a client, you'll connect to their account automatically on registration.

    • Company name, EIN, address, contact info
    • Upload your company logo (optional)
    • Takes under two minutes
  2. 02

    Declare your work activities

    Tell AIGIS what kind of work you do. This determines which EHS program requirements apply to you — so your checklist only shows what’s actually relevant.

    • Industry selection (construction, oil & gas, utilities, etc.)
    • Hazardous work activity declaration
    • Only the programs triggered by your activities appear
  3. 03

    Complete your checklist

    Your checklist has three sections: Insurance & Bonding, Safety Performance, and Written Safety Programs. Work through them at your own pace.

    • Upload insurance certificates — AI extracts coverage amounts and expiry dates
    • Submit EMR documentation and injury statistics
    • Upload your Safety Manual once to cover all written program slots
  4. 04

    AI evaluates in seconds

    Every upload triggers an AI evaluation against the specific requirement. You see a score and plain-English feedback immediately — no waiting for a human reviewer.

    • Score updates live as each evaluation completes
    • Specific gaps identified (e.g. “CGL coverage $800K — minimum required $1M”)
    • Re-upload any document to immediately re-evaluate
  5. 05

    Reach your qualification grade

    Once all required items are submitted and scored, your qualification record is generated. Your overall grade reflects performance across all five scoring pillars.

    • Approved — all requirements met
    • Conditionally Approved — client has accepted with noted conditions
    • Needs Improvement — one or more pillars below threshold
  6. 06

    Qualify for multiple clients

    Connect to additional clients without re-uploading. Your submitted documents and scores carry across relationships — each client sees the same qualification record.

    • Switch between clients in your checklist with one click
    • Client-specific requirements (if any) are appended to your checklist
    • Your core documents are never re-evaluated per client

The qualification score

AIGIS scores contractors across five pillars, each weighted by its importance to EHS compliance. The overall score and grade are calculated automatically from AI verdicts.

25%
Insurance & Bonding
15%
Experience Modification Rate
20%
Injury & Incident Statistics
15%
Safety Management
25%
EHS Written Programs
Approved

Score range: 80–100

All requirements met. Contractor is fully qualified.

Conditionally Approved

Score range: 60–79

Client has accepted with conditions noted.

Needs Improvement

Score range: 40–59

One or more pillars below threshold. Clear gaps identified.

Not Approved

Score range: 0–39

Significant deficiencies. Contractor must resubmit.

Key scoring rules

  • Each pillar score is the minimum across all requirements in that pillar — one weak link can't be hidden by averages.
  • EHS Written Programs uses an average across all 50+ program scores — one below-average program doesn't zero out the others.
  • Any pillar below 40 caps the grade at Needs Improvement, regardless of the overall score.
  • Unsubmitted requirements score 0 — every checklist item matters.
  • Pillar weights renormalize when a client disables a requirement type — the score always sums to 100.

Ready to see it in action?

Start free — no credit card required. A prepared contractor qualifies in under 30 minutes.